Frequently Asked Questions

When and where is SC20?

January 2-6, 2020
Rosen Centre Hotel
9840 International Drive
Orlando, FL 32819
Phone: 407-996-9840
Get a map with directions.

When do I need to arrive and depart?

ARRIVAL: Plan to arrive in Orlando, Florida, on Thursday, January 2, 2020, by 5:00 p.m. unless you have a job assignment or plan to attend a pre-meeting that requires you to arrive earlier.

• Allow 45 to 60 minutes to pick up your luggage and travel to the hotel.
• Shuttle transportation will be provided by SC20 for those arriving on January 2 from the Orlando airport to the Rosen Centre Hotel (more details to come).
• Dinner will be provided at 6:00 p.m. on January 2 at the Rosen Centre Hotel. SC20 will officially begin at 7:30 p.m.

DEPARTURE: SC20 will end in the late evening on Sunday, January 5, 2020. You are free to stay & play or return home at any time on January 6. 

• Allow 20 to 30 minutes to travel by shuttle to the airport. Shuttle transportation from the Rosen Centre Hotel to the airport will be provided by SC20 for those departing on January 6.
• We recommend you arrive at the airport at least two hours prior to your flight’s departure.

I am flying to Orlando. How do I get to the hotel?

We will be providing a shuttle service to get people to and from the Orlando Airport (MCO) and Rosen Centre on the main arrival and departure days (January 2 and January 6). You will need to book your flight prior to registering online, so we can collect your flight information. This information will be supplied as an arrival and departure manifest to our transportation coordinators. More specific details about how to catch the shuttle and what time the shuttle will run will be sent out a few weeks prior to SC20.

What if I'm arriving early for a pre-meeting or departing late for a post-meeting?

If you are participating in an event in Orlando before or after SC20, indicate that when you complete the online registration form or please email staffconference@intervarsity.org before the registration deadline (November 15).

Those attending a pre-conference meeting or post-conference meeting should choose a roommate who is either attending the same meeting or also arriving early/departing late for another meeting as you will room together during SC20.

How do I expense my travel?

The SC20 Cost Center account number is 751287. All PCard and expense reports should be submitted with all SC20-related receipts to in Workday within 60 days of incurring the expense in order to receive reimbursement.

Who's expected to attend?

All staff working 30 hours or more (with the exception of Link Staff serving overseas) are expected to attend SC20. Part-time staff, provisional appointees, volunteers, spouses, prospective staff, and other appropriate guests are welcome but not requred to attend. Please see Attendance & Pay Policies for more information.

When do I have to register?

Everyone who is attending SC20 must register online by November 15, 2019. If you are flying to Orlando, you will need to book your ticket prior to registering online so we can collect your flight information.

It is essential that you register on time so that we can prepare for your participation in SC20!

I can't come for the whole time. Am I allowed to attend part of the conference? What is the cost for part-time attendance?

Full-time staff are required to attend the full conference. All others as listed on the Attendance & Pay Policies page are welcome but not required to attend SC20. The cost for attending is the same whether an attendee is approved by SC20 to arrive late or leave early. If you have questions about a specific case, please email staffconference@intervarsity.org. 

How can I be excused?

If a full-time staff member wants to be excused from attending SC20, the appropriate Regional Director or Vice President (for non-field employees) must approve and communicate that approval in writing to staffconference@intervarsity.org no later than November 15, 2019 (the registration deadline).

Staff who are expecting a baby may be excused if the baby’s due date is one month before or after SC20 (December 2, 2019 – February 6, 2020.) This policy applies to both men and women.

How do I register my spouse?

If you are bringing your spouse as an SC20 attendee, make sure your spouse is registered separately online prior to the November 15 deadline. If your spouse is not attending SC20 but is accompanying you to Orlando, add them to your online registration.

I have a friend/family member/alumnus/ministry partner in Orlando. Can I invite them to attend SC20? If so, what would it cost?

If you have someone local to Orlando who you would like to invite to attend one of our general sessions (or even a meal), register him or her as a Day Pass attendee. You will be responsible for hosting your guest onsite and making sure that he or she checks in and out at the SC20 Conference Office to obtain official SC20 credentials.

As a Day Pass attendee, your guest will be responsible for travel and parking costs at the hotel. Costs are associated with attending any general sessions or meals, and these costs can be paid through online registration via credit card or through an InterVarsity account. 

What will my housing options be for SC20?

All SC20 attendees will be housed at the Rosen Centre Hotel for SC20. Our primary room block consists of double-bedded rooms with two adult attendees assigned to each. 

If you would like to have a single king room, you may request this during online registration. Rooms are limited and based on availability, and if you are approved to receive a single room, you will be charged for half of the room cost ($60.10) per night. This amount will be charged to your staff account following SC20. 

Who will I be rooming with?

All SC20 attendees will be housed in the Rosen Centre Hotel. If you would like to room with a particular person, you may indicate your roommate request when you register or send an email no later than November 15, 2019, to staffconference@intervarsity.org. Roommate requests that are mutual will be honored first. Non-mutual requests will not be guaranteed. If you have someone who that you wish to room with, we recommend you speak with him or her prior to registering and submitting your request.

For those who have no roommate preference, we will do our best to match you with someone from your region or department who has indicated similar sleeping habits on his or her registration.

REMINDER: Those attending a pre-conference or post-conference meeting should choose a roommate who is also attending the same meeting, as you will room together during SC20. If you have a special housing issue or question, please contact the SC20 Team. 

I am on staff. How do I pay for SC20?

All full-time staff working 30 or more hours per week automatically contribute to a fund that covers the cost of their attendance. Attendance for all other staff and non-staff spouses will cost $1,105. Please see the Attendance & Pay Policies page for more specific details. 

What does it cost for a volunteer or spouse?

Specific details related to costs for official volunteers, non-staff spouses, and all other attendees can be found on the Attendance & Pay Policies page.  

In general, SC20 costs $1,105 per person. This amount covers all expenses, including travel costs. Please email staffconference@intervarsity.org if you have specific questions.

Accounts will be charged after SC20. If an invoice is required, it will be sent out via email.

What is the cost for hosting a pre-meeting or post-meeting?

There is a limited amount of housing and meeting space available in the Rosen Centre hotel before and after SC20. The deadline for submitting your request was July 31, 2019. If you are leading or directing these meetings, SC20 Operations will be contacting you for more details on how to plan for your meetings.

You will receive the discounted conference rate of $119 plus tax per room pernight for housing in the Rosen Centre Hotel only if your housing arrangements are made through SC20 (not through the hotel directly). Your indicated ministry account will be billed after SC20 for all expenses related to your meeting.

What is Stay & Play? 

Stay & Play is the opportunity to arrive in Orlando early or stay after SC20 to enjoy Orlando's many attractions and opportunities! This is not required, but is a fun way to bond with other InterVarsity employees or to spend time with your family while in Florida. 

Who is allowed to Stay & Play? 

Everyone is allowed to Stay & Play! The discounts available to InterVarsity employees extend to all friends and family members. 

Can I stay at the same hotel? 

There is a limited amount of housing at the Rosen Centre Hotel available before and after SC20. You will pay the discounted conference rate of $119 per night plus tax. These costs will need to be covered out of pocket and cannot be charged as an InterVarsity expense. Reservations are based on availability, so the sooner you book, the better.

You can find reservation instructions on the Stay & Play page. 

Can I expense my costs for Stay & Play?

Though we encourage you to take full advantage of being in Orlando for SC20, all costs incurred from activities before or after SC20 will need to be paid for from your personal bank account. These costs may not be charged as an expense to an InterVarsity account.

Though your costs are not covered by InterVarsity, as an employee, you can receive exclusive discounts as well as special offers and access to preferred seating and tickets to top attractions, theme parks, shows, sporting events, movie tickets, hotels and much more through TicketsatWork.com.

For more information about this program, please visit the Staff Life website.

What if I have special dietary needs?

During registration, you will be asked to indicate any dietary restrictions. We apologize that we will not be able to cater to every specific dietary restriction you might have, but we will do our best to keep you informed in advance of the menu selection and items we will be offering so you can plan accordingly. 

More information about the meals planned will be sent out a few weeks prior to SC20 to those who indicated dietary restrictions on their registration form. If you have any questions related to meals at SC20, please email staffconference@intervarsity.org. 

What childcare is available?

The SC20 Team is happy to provide childcare so that parents of young children can participate in the conference without being worried or distracted by the needs of their children. For full details on bringing children to SC20, please visit the Family and Childcare pages.

Childcare will only be available during SC20 programming for children ages 3 and under. We will separate the children into two groups: infants (under one year old or not walking) and toddlers (over one year old and walking.) Please feel free to bring toys to share. We will provide snacks for the children.

Parents who plan to use childcare must sign up for this service through the registration form or by emailing staffconference@intervarsity.org no later than November 27, 2019.

The childcare rooms will be staffed according to the number of families who sign up. It is very important that we have an accurate cound of children. If you sign up, then later decide not to use child care please email staffconference@intervarsity.org no later than December 6, 2019. If you are still signed up for childcare by this deadline, you will share the cost as taxable income, even if you chose not to use this service.

What’s the weather going to be like?

InterVarsity offers no guarantees about the weather. In most years, Orlando averages a daily maximum temperature for January between 68 and 75 degrees Fahrenheit (20 to 24 degrees Celsius). The minimum temperature usually falls between 45 and 54 degrees Fahrenheit (7 to 12 degrees Celsius). Be prepared for the possibility of rain, but feel free to bring your swimsuit as well! Wear good walking shoes, particularly as you travel on arrival and departure days.

Is there a dress code?

We are in Florida for SC20, so let’s take advantage of that! No need to wear bulky sweaters or bring your super deluxe down jacket. The dress code will be casual! Shorts and flip-flops are welcome but keep in mind that the temperature inside the hotel will be different than outside. It’s always best to dress in layers!

What should I bring to SC20?

Aside from shorts, flipflops, sunglasses, and sunscreen? Whatever you need to engage in a great conference experience! Bring your smartphone or tablet to use the SC20 App. Bring a journal, your Bible, pens, etc. Come ready to engage with one another, hear God’s Word, and receive renewal from the Spirit!

What is Freedomsize?

Freedomsize began in the spring of 2013.  With a love for worship and dance, Skip was inspired to marry the two.  Freedomsize Worship Fitness exist to lead others in worshipping God in the dance.  The uplifting, truth filled music lifts one's soul and gets the body moving to His glory.  Come on out and get a taste of worship in the dance with Skip!